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Use Microsoft 365 Copilot APIs to build solutions grounded in your organization’s content, context, and permissions, without needing to relocate or duplicate data.

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A Guide to Enhanced Workflows and Inclusive Technology In this HLS Show Me How video I show you how to create an audio overview of a Word or PDF document using Microsoft 365 Copilot. Resources: Listen to the audio overview created of this post mp3 download What's New In Microsoft 365 Copilot | April 2025 | Microsoft Community Hub Generate audio overviews with Copilot in OneDrive - Microsoft Support Microsoft 365 Copilot – Microsoft Adoption Microsoft 365 continues to redefine the way individuals and organizations interact with documents by integrating innovative features that cater to both productivity and accessibility. Among these features is the ability to create audio overviews of documents, transforming the traditional reading experience into a dynamic auditory engagement. This capability not only enhances accessibility but also proves invaluable for multitasking professionals who seek to optimize their workflows. Why Audio Overviews Matter Enhancing Accessibility For individuals with visual impairments or reading difficulties, audio overviews are a game-changer. By providing an auditory alternative to text-based content, this feature promotes inclusivity, allowing more users to engage meaningfully with documents. It aligns with Microsoft’s commitment to empowering every individual and organization on the planet to achieve more, regardless of physical or cognitive barriers. Boosting Multitasking Efficiency In a fast-paced digital environment, the ability to consume content on the go is crucial. Audio overviews allow professionals to listen to important document summaries while commuting, exercising, or performing other tasks. This capability ensures that work doesn’t grind to a halt during moments that might otherwise be unproductive. How To Create an Audio Overview from Word or PDF Documents The process of creating an audio overview in Microsoft 365 is straightforward and accessible across OneDrive and SharePoint Document Libraries. Here’s a step-by-step guide: Prerequisites Before you begin, ensure the following: You have an active Microsoft 365 subscription. Your document is stored in either OneDrive or SharePoint Document Libraries. The document is in Word (.docx) or PDF format. Steps for Creating an Audio Overview Locate Your Document: Open OneDrive or SharePoint Document Libraries and navigate to the folder containing the document you wish to convert into an audio overview. Open the Document: Click on the Word or PDF file to open it in the respective application (Word Online or Adobe Reader integrated with Microsoft 365). Activate the Read Aloud Feature: In Microsoft Word Online, select the "Immersive Reader" option from the toolbar. For PDFs, use the integrated "Read Aloud" functionality, which is available if your document is accessible via Microsoft Edge. Customize the Audio Output: Adjust the voice settings, speed, and language preferences to tailor the audio experience. Microsoft 365 offers various voice options and playback speeds to suit user needs. Export or Share: While the audio overview is played directly within the application, you can use screen recording tools or transcription software to save it as an audio file for later use or distribution. Tips for Optimal Results Ensure your document is properly formatted with headings and clear text for seamless audio rendering. Test different voice options to find the most pleasant and intelligible audio experience. For collaborative use, share the generated audio overview with colleagues via Teams or email to facilitate team discussions. Conclusion The ability to create audio overviews of documents in Microsoft 365 exemplifies how technology can bridge gaps in accessibility and efficiency. Whether for individuals requiring assistive tools or professionals juggling multiple tasks, this feature empowers users to interact with content in a flexible and inclusive manner. By leveraging the built-in tools within OneDrive and SharePoint Document Libraries, users can transform documents into auditory summaries that enhance comprehension and workflow. As workplaces and lifestyles continue to evolve, Microsoft 365’s audio overview functionality underscores the importance of adaptable solutions. Embrace this feature today to unlock new dimensions of productivity and inclusivity in your digital journey.  

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Staying organized is crucial for SMBs to maintain productivity and efficiency. With the numerous tasks and responsibilities that come with running a business, it can be challenging to manage everything. Microsoft 365 Copilot offers a variety of tools that help simplify your workflow, so you can prioritize what matters, reduce busywork, and keep your business running smoothly.  Here are three tips to help keep things in order using Copilot Notebooks, Copilot in Outlook, and Copilot in Teams.   Tip 1: Create and organize content with Copilot Notebooks  Copilot Notebooks helps keep important things in view. This new capability within Microsoft 365 Copilot allows you to gather, organize, and interact with content in a single, AI-powered workspace.  Think of it as a dynamic scratchpad that makes it easy to pull in files, chats, emails, and meeting notes, enabling more intelligent insights and tailored responses. Notebooks lets you build deeper context over time with longer prompts (up to 18,000 characters), so the responses you get are more relevant, more useful, and more tailored to your goals.  Use Notebooks to:  Improve customer proposals - Gather past proposals, client emails, meeting notes, and relevant research into one notebook. Use Copilot to summarize client needs, draft proposal sections, and iterate on messaging.  Streamline project management - Centralize timelines, campaign assets, product specs, and stakeholder feedback. Ask Copilot to identify blockers, generate a workback plan, or summarize status updates.  Develop a support knowledge base - Compile common issues, chat transcripts, product documentation, and troubleshooting steps. Copilot can suggest responses or summarize patterns in customer feedback.  These are just a few of the possibilities. To get started, go to microsoft365.com/copilot and sign in with your work account. You’ll find “Notebooks” in the left-hand navigation. Click “Create Copilot Notebook”, select content to include, and continue adding references as your project evolves.    Copilot Notebooks make it easy to bring together the content that matters to your task at hand. Tip 2: Prioritize your emails with Copilot in Outlook  Managing emails can be overwhelming, especially when you're juggling multiple responsibilities. Within Outlook, Prioritize by Copilot can help you cut through the noise, so you can act faster on time-sensitive or high-impact messages, and avoid missing important follow-ups.  Once you’ve finished a simple setup, Copilot marks specific email as “high priority” based upon criteria such as keywords, topics, and people you’ve marked as important, thread activity and urgency, and the sender’s relationship to you (e.g. manager, direct report).  This valuable and easy-to-use tool helps you focus on high-priority emails, reducing the time spent sorting through your inbox and allowing you to address key tasks promptly.  Set up Prioritize by Copilot by opening Outlook, click the Copilot drop-down and select “Prioritize”. Next, click “Set it up”, enter your priority criteria, and then click “Save”.    Within Outlook, click the Copilot dropdown, then select “Prioritize”. Tip 3: Streamline meetings with Copilot in Teams  It’s easy to have mixed feelings about meetings. They’re an indispensable part of business operations, but they can often be time-consuming and inefficient. Copilot in Teams helps streamline your meeting experiences – from prep to recap – so you can get the most out of your day.  Use Copilot to suggest action items, summarize meeting chats, provide answers to specific questions, and reason over content shared on-screen. Copilot automatically captures areas of agreement, as well as unresolved issues and next steps. Now you can focus on the strategic aspects of your meetings, while keeping everyone on the same page and driving better outcomes.    Let Copilot handle the note taking in your meeting, freeing you to focus on the discussion, while capturing all of the important details. Your own AI assistant to help organize the workday  Staying organized is fundamental to running a successful small or midsize business, and now, you don’t have to do it alone. With Microsoft 365 Copilot, you have an AI assistant helping you manage the chaos of the day. Whether it’s prioritizing your email in Outlook, pulling everything together in Copilot Notebooks, or making meetings more productive in Teams, Copilot helps you remain focused on what matters most.  With a little help from Copilot, you can work smarter, respond faster, and stay a step ahead. 

Microsoft strives to deliver utmost value to our customers through modern, optimized, secure solutions in this newly evolved world focused on digital transformation. As part of this evolution of Microsoft 365 solutions, we will be retiring SharePoint Alerts and believe Microsoft 365 customers will be better served by modern notification solutions based upon the Power Automate platform or SharePoint Rules.   Timeline  Date  Action  From July 2025  The creation of new SharePoint Alerts will be gradually turned off for newly onboarding tenants.  From September 2025  The creation of new SharePoint Alerts will be gradually turned off for all tenants.  From October 2025  The SharePoint Alert expiration feature will be gradually activated. Once activated, any SharePoint Alert will have a validity of 30 days starting from its first run, then it will expire. Users can self-service re-enable expired SharePoint Alerts and extend their expiration for another 30 days. Re-enabling and extending SharePoint Alerts can be done by using the “Manage my alerts” list/library menu item, opening the SharePoint Alert to update, extending its expiration date and clicking OK.  From July 2026  Microsoft will remove the ability to use SharePoint Alerts; existing SharePoint Alerts cannot be extended anymore and will not work anymore.    Call to Action Guidance  Update user training content and helpdesk  It’s recommended to update your user training content and prepare your help desk to support your organization with this retirement. SharePoint Alerts users will be notified of this feature retirement via banners in both the relevant SharePoint Online page and Alert emails and users can self-service extend the alerts they deem required.    The option to create new Alerts will be blocked (from July 2025, for new tenants, from September 2025, for existing tenants). Users trying to create a new Alert will not be able to save the Alert plus they’ll see a banner to make them aware of the SharePoint Alerts feature is retiring.    As of October 2025, users will see an option to extend the expiration of their existing SharePoint Alerts plus they’ll see a banner to make them aware of the SharePoint Alerts feature is retiring.      When a user receives a SharePoint Alert email as of October 2025, the email will also contain a banner clarifying the SharePoint Alert feature is retiring plus the email will show when the SharePoint Alert that triggered this email will expire. The date shown is a UTC date. Users can proactively extend their SharePoint Alerts, or in case a SharePoint Alert did expire re-enable and extend it. The maximum validity of a SharePoint Alert extension is 30 days.  Microsoft 365 Assessment tool  To understand if your organization is using SharePoint Alerts or begin planning migration to Power Automate or SharePoint Rules, we recommend that customers run the Microsoft 365 Assessment tool to scan their tenants for SharePoint Alerts usage. Using the Power BI Alerts Report generated by the scanner tool, you can see all the SharePoint Alerts defined in the tenant, filterable by site collection and web.  Power Automate reference samples  The recommendation is to user Power Automate with SharePoint Online for modern notification scenarios. To help you with the transition to Power Automate we’re actively building reference samples, we’ll update this chapter once these samples ship.  How do I get help  You can use the following services and partner programs to help with your migration from SharePoint Alerts:  Microsoft Solution Provider  Microsoft Power Automate Partners  Help on Microsoft 365 Assessment tool: Open a support ticket 

Today at the Microsoft 365 Community Conference, we announced the next generation of sharing for Microsoft 365. Not just an experience refresh, this year we are improving the underlying model that enables collaboration within oM365. We are making it simpler to use, more intelligent, and ensuring that users can keep their content secure by default. In 2011, the cloud revolutionized collaboration and SharePoint Online launched with direct permissioning to enable sharing. Three years later, the on-going cloud transformation led to the invention of “link-based sharing” to allow users to forward and share URLs that grant access within defined, yet secure scopes. Over the last decade, collaboration flourished with over 1.2 Billon people using the share dialog in M365 per month. But as we look ahead, we see new demands emerging to meet the needs of collaborative, agentic workplaces. We are excited to give you a walkthrough of the third generation of sharing in Microsoft 365 and introduce the hero link, the power behind the next decade of collaboration. Meet the hero link The next generation of sharing makes you the hero of collaboration! Each file gets a single hero link which controls all access to the file. Whether you’re clicking “Copy Link”, sending an e-mail, or yes, even copying the URL out of the address bar, it’s all the hero link! This removes the need to create, delete, and manage multiple links on your files, creating a vastly simpler experience. Sharing files with your company has never been easier: simply update the hero link and anyone with the link in your company will get access. Need to lock down a file? Change the link to only allow access for people you directly add, keeping your files secured. We know that users don’t always check file permissions before they send out a link, which can lead to frustrating “Access Denied” page. With hero links, users are empowered to update the link that they already sent, enabling them to quickly increase or decrease the scope of the hero link to match their needs. Secure by default Every hero link starts by working for only the people who have already been added to the document. As users embark on their collaboration journey, they can add more people and teams directly to the document or update the hero link as needed to broaden access. For files that are shared externally, the new share experience explicitly tags external users and guests to make sure they stand out and can be managed appropriately. Administrators will be able to change this default on a per-site collection or OneDrive basis, as needed. With the next generation of sharing, users can further secure their content by controlling who can add people or update access of the file or folder, which gives users the granular control they need to protect their most important content. At a glance access The next generation of sharing requires easy understanding of not only who has access to a file, but how they have access.  The Share Dialog and Manage Access experiences are now unified into a single, powerful interface, ensuring users can see and manage their documents and folders with effortless precision. Updates to permissions now appear in real-time, giving users confidence and real-time feedback as they share! With this new sharing model, you can now update permissions in bulk. It is now easier than ever to change or remove permissions for multiple people in a single session. Changes appear instantly, helping you stay in control! If a user wants additional granularity, they can even create additional sharing links to be used for specific purposes. These links can even be named, to help users track and assign them to specific tasks. Copilot + Sharing Save time for your coworkers and keep your team up to speed by using Copilot when you share. With a single click, generate a summary of your document that will be included in the notification mail. Recipients can now understand what the file is about, without needing to open it and read the content. This is a great way to save time and help get your collaborators up to speed! Choose when you notify Have you ever had those days where your notifications are going crazy from teammates adding you to files? We hear your frustration-and we are happy to tell you that you can now choose whether to send an e-mail notification or not when you add people to your file. This update puts you in control of how you share and notify teammates – simply check the box or not based on your preference! This control is critical when you’re bringing a colleague up to speed on multiple documents, or just want to make sure that your file is shared correctly before incorporating into a SharePoint News Post or Amplify! Looking Ahead This new sharing experience and model will be rolling in late 2025! You can track the latest timelines and updates via the Microsoft 365 Message Center or the Microsoft 365 Roadmap. We know change management is top of mind with any product change, and especially one’s as critical to your organization as collaboration.In addition to the standard updates at Microsoft Docs, we’ll also be uploading how to videos for end users and IT Pros to the Microsoft Community Learning YouTube Channel, walking through the changes in depth on  the Sync Up Podcast  and in the OneDrive Customer Office Hours. We’re excited to share the future with you! Frequently Asked Questions We know how important collaboration is to your organization! Here are answers to a few of the common questions we’ve heard! If you have others, let us know in the comments below! Q - What do I need to do to prepare for this change? A – For now, keep an eye on the roadmap id and Message Center for more information! As we get closer to release, we’ll ensure you have the content you need to update and prepare your users, admins and security teams.   Q - What happens to my existing collaboration experience? A – Nothing! The new sharing model is fully backwards compatible. All the links and permissions you have today will continue to work and will show up in the “Other Links” section of the dialog! Q - Where will this change happen?  A - Everywhere! OneDrive powers the sharing experience across 64 apps in M365. This change will be updated consistently across the entire ecosystem.

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