Here’s why Loop deserves a second look.

This post explores Microsoft Loop components, their types, storage locations, and management by IT admins within Microsoft 365.

You may not be a records manager, but these policies have a profound impact on eDiscovery.

Another seeming misconception I've been seeing.

The update to allow team members to add a Loop workspace as a channel tab is now rolling out and should be available worldwide soon.

This guide breaks down how Loop Components and Pages are stored, their impact on tenant-wide storage, and what actions administrators can take to manage storage efficiently.

TL;DRUse Copilot chat in Loop to learn who made what changes and when. Due late January to late February 2025. DetailsIf you collaborate on a busy loop page, you can now ask Copilot chat to help you get caught up with changes. Microsoft suggests the following prompts to get you started: What changes did [name] make to

Microsoft’s Loop app provides shared workspaces where you and your team can collaborate, and also powerful integrations with Microsoft 365 apps. Here’s how to use it.

IT Admins,  It's hard to believe it's been almost a year since Loop became generally available at Ignite 2023. We've listened to your feedback and have some exciting updates to share! If you prefer a video format, check out ▶️ Microsoft Loop IT governance and management controls. In this update, we'll cover: Why IT Admins will love Loop How IT Admins can think about Loop Timeline for remaining capabilities Data lifecycle, governance, and Loop workspace types Admin policies to get Loop enabled Common Loop configurations Managing Loop content in the SharePoint Admin Center Admin usage dashboards Purview and compliance   Why IT Admins will love Loop We want you to feel confident piloting Loop in any organization in 2024 and be fully enabled early next year. This update will boost your confidence and inspire you to adopt Loop. One recent announcement is that Loop integrates seamlessly with Copilot, including Copilot Pages, a dynamic, persistent canvas in Copilot chat designed for multiplayer AI collaboration. With Pages, you can turn insightful Copilot responses into something durable with a side-by-side page that you can edit and share with your team. Check this out if you're an IT Admin seeking only Copilot Pages info. Additionally, Loop integrates across Microsoft 365 experiences, including collaborative meeting notes in Teams and calendar, and Loop components in Teams chats, Outlook emails, OneNote, and Whiteboard. Inspired by decades of collaboration research and the latest Work Trend Index, it's high time to enable Loop in your tenant!         How IT Admins can think about Loop  Now that you understand the benefits, let's explore how you can implement Loop in your organization. The tl;dr is that Loop simply creates .loop files, like any other file (.docx, .pdf, .pptx, .xlsx, etc.), in your SharePoint ecosystem. There are two main concepts: files and containers. Files: At its core, Loop interactions with pages and components are just co-authoring sessions with a .loop file. Loop files are managed like other files in your SharePoint ecosystem (.docx, .pdf, .pptx, .xlsx, etc.). They support version history, audit logs, change attribution in each version of version history, export, eDiscovery workflows, legal hold, etc. (more here). End-users share them like files as links in Teams messages and Outlook emails, just like other files in your communication ecosystem. When sharing a component link, applications like Teams and Outlook display an interactive experience in the message or email, like showing the video instead of the link. Containers: Loop workspaces create SharePoint Embedded containers. Containers are the core concept for storage and containment in SharePoint Embedded, just like a Site is the core concept for storage and containment in SharePoint. IT Admins manage containers like they manage SharePoint communication sites. Your governance and compliance processes apply the same way. Guest app permissions are available today to tools like AvePoint, ShareGate, your in-house tooling, and others. A full Loop workspace is shared by sending an invitation, like inviting someone to your collaboration party. Once there, they can see all the Loop pages and linked files if they have permission to the underlying file. Diagram illustrating the user experience of Loop and the core concepts of containers, pages, and components   Where are .loop files stored?  They are saved in the same place as other files if they were to upload a new file. If there's no shared storage, they go to the user's OneDrive. If there's shared storage, like a SharePoint folder, they go there. You can check a table of storage locations here for precision.   Storage quota  The storage space taken by SharePoint Embedded containers for Microsoft applications like Loop and Designer are counted within your organization's existing total SharePoint quota. This applies to the ownership types described in this article. Learn more here.   Managing Loop content  Loop content supports the capabilities listed here. In summary, that includes admin toggles, GDPR and EUDB compliance, Intune device management, Conditional Access policies, Information Barriers, Customer Lockbox, individual file recycle bin, version history, audit logs, eDiscovery, export, legal hold, retention policies, sensitivity labels, and data loss prevention. To take full advantage of Copilot integrations and other enhancements Loop provides, be aware of the following new capabilities coming soon.   Timeline for remaining capabilities  Now that you understand what Loop creates, where it creates, and a summary of management features it already supports, let’s detail what’s coming. We are excited to share the timelines for addressing key feature gaps and introducing new capabilities. For features that need more detailed information, we will provide it via Admin Message Center posts before they release and public documentation updates. Stay tuned for updates!   Q4 CY2024  Delivered while we were writing this blog! Guest app permission to content in SharePoint Embedded containers (enables Governance, Management, and Compliance tools like AvePoint, ShareGate, Smarsh, Relativity One, Nuix, and many more) – Message Center Post MC897562 Sensitivity labels at the Loop workspace level (like this) – Roadmap ID 111225 has started rolling out – Message Center Post MC923176 Guest/external access via Entra B2B config for tenants with sensitivity labels – Roadmap ID 421614  End-users can promote members to owners for Loop workspaces – Roadmap ID 362124  SharePoint Admin Center columns to identify user-owned containers, ability to filter and sort the list of containers  Retention labels for Loop files – Roadmap ID 397755  Q4 CY2024 to Q1 CY2025  SharePoint Admin Center ability to search existing containers   SharePoint Admin Center ability to change membership and ownership, and deletion/restoration of workspaces, and all changes will appear in the user's view of Loop – Roadmap ID 421613  Loop workspaces on a per workspace basis can be lifetime managed by M365 groups (like SharePoint Team sites are managed with M365 group ownerless workflows or M365 group expiration policies) – Roadmap ID 422728  Admins can ensure that new workspaces are always connected to and managed by an existing M365 group – Roadmap ID 422725  Multi-Geo: M365 group-owned workspaces are created in the group's geo, while non-M365 group-owned workspaces are created in the creator's preferred data location – Roadmap ID 421616  User-owned personal Loop workspace available, which is automatically deleted when the user account is deleted instead of remaining in the tenant as ownerless (data lifecycle will be like OneDrive) – Roadmap ID 422727   Existing Ideas Loop workspaces function as a Shared Loop workspace – Roadmap ID 422729  H1 CY2025  End-user recycle bin for Loop workspaces – Roadmap ID 421615  Usage reports in admin usage dashboards – Roadmap ID 421611  Departed user content workflows for user-owned containers (user notifications, in-app experiences, etc.) – Roadmap ID 421612  Loop workspaces can have M365 groups as members in tenant owned workspaces  Read-only access for workspaces    The rest of this post will discuss the upcoming changes and the above capabilities in more detail.  Data lifecycle, governance, and Loop workspace types  Now that we’ve covered what’s available and what’s coming, we’ll detail what direction we’re headed with manageability at a broad level. Loop will be managed like existing things in the M365 ecosystem. We’ll cover each concept in this next section. Loop workspaces are SharePoint Embedded containers. The ownership type determines how the data is retained or deleted over time and establishes the boundaries for governance within your organization. Until recently, there were only tenant-owned containers. With the announcement of Copilot Pages, we’ve added the creation of one user-owned container. Group-owned containers are coming in Q1 CY2025. The following sections will describe how each of those ownership types will function from the user’s perspective and from the IT Admin’s perspective. Diagram showing the three Loop workspace models and IT management models based on ownership type     Diagram illustrating the storage objects for IT management based on each workspace type   Personal Storage  New user-owned Loop storage containers  A user doesn’t choose to create a user-owned container, they will just receive one. There are two apps that create this single container: Copilot Pages is the first, the Loop app is the second. The same user-owned container is utilized by Copilot Pages and Loop. All SharePoint Embedded containers, including user-owned containers, are counted within your organization’s existing total SharePoint quota. The .loop files in the user's OneDrive and the .loop files in the user-owned Loop workspace within SharePoint Embedded will be lifetime-managed with the user account. Like OneDrive, the user-owned SharePoint Embedded container will be soft-deleted 30 days after the user account is deleted, and then can be recovered for up to 93 more days by the admin. After this time, the container is purged. When a user leaves, there's a workflow to enable access to OneDrive before deletion. There is a roadmap item (421612) tracking the ability for end-users to be notified of their access to the content and be able to make copies of valuable data before it’s deleted. User-own

Container management label support is coming to the Loop app. Before it arrives, we look at how Loop supports sensitivity labels assigned to Loop pages.

Microsoft Loop let's you collaborate in a more interactive way.

NOW ON DEMAND (above). This webinar shares the latest admin capabilities for managing Microsoft Loop. Whether you're new to Loop or looking to validate its..

Microsoft recently hosted an event featuring Satya Nadella and Jared Spataro.

Microsoft Loop offers a flexible and dynamic way to take notes, document processes, and much more. But could this tool be used to build a powerful intranet?

In this post, I show my favourite features on how to elevate teamwork with Microsoft Loop with 3 collaboration features and the capabilities of Copilot.

Microsoft Loop flies under the radar, but it's a powerhouse for team collaboration.

Teams, OneNote, and Copilot all rolled into one.

Microsoft has launched Loop 2.0 with a new revamped UI, and enhanced features. Key improvements include easier navigation to meeting notes, favorites, and more. And it is not yet available to all.

Are you ready to learn more about Microsoft Loop? We have five upcoming Loop events for you – numerous opportunities to see Microsoft Loop in action, to learn..

Learn how Microsoft Loop can revolutionise project management in our latest YouTube video! Discover the key features and benefits that can help streamline yo...

Microsoft continues to update its Loop collaboration service. Today, it has added some more features for people who use its boards, including a way to expand them into margins and more.

Use Microsoft Loop in your Teams Meetings for collaborative agendas, meeting notes and follow-up tasks. #microsoftloop #microsoft365 #microsoftteams 🆓 FREE...